10 Best SaaS Management Platforms for IT Teams

What is a SaaS Management Platform?

A SaaS Management Platform (SMP) is a software tool that lets organizations manage, monitor, and optimize their entire suite of SaaS applications. 

SMPs provide IT teams visibility into all SaaS applications used across their organization, whether licensed, free, or unsanctioned (shadow IT). 

SaaS solutions will account for 85% of all business software by 2025. With this increased reliance on SaaS platforms, organizations need powerful tools to centralize their SaaS environment and manage oversight.

SMPs do this by managing SaaS expenditure, ensuring compliance, provisioning access control, and eliminating security risks of untracked applications by centralizing SaaS oversight.

Why do IT teams need a SaaS management platform?

Let’s say you’re an IT manager managing SaaS tools. One day, your SMP pings you with a low usage alert for a project tool, costing the company a pretty penny. 

You check the analytics, and sure enough, only a handful of people are using it—and sporadically.

Instead of manually tracking each license or chasing down users, the platform has a deactivation workflow ready to cut costs and prevent license creep. That’s the power of a SaaS management solution.

SaaS management tools offer a centralized view of every SaaS application or license in your organization. And with applications being onboarded and offboarded constantly, you need to know exactly what’s in use for security and resource allocation.

Cost optimization is another reason your IT teams might need to rely on SMPs. 

Your SMP will prevent overspending by suggesting actions to consolidate or eliminate redundant tools.

Lastly, you are also strengthening security. SMPs track who has access to which applications, ensure that permissions are set correctly, and simplify revoking access when employees leave the company.

What To Look for in a SaaS Management Platform?

Zero in on features that make it an eligible fit for your IT team and SaaS environment to find what to look for:

Comprehensive application discovery

Your SMP should automatically identify every SaaS application in your organization. 

Look for tools with real-time discovery that use advanced scanning techniques to detect even the apps hidden in the shadow IT corner. 

The ideal SMP won’t rely on traditional tracking (like expense data or SSO); it should use network monitoring and integrations with APIs to surface every active application.

Granular usage analytics

Knowing what apps you have is not enough; you need to know how they’re being used. 

Prioritize platforms that offer deep insights into app engagement metrics—time spent, features accessed, and user activity trends. Usage analytics help you identify underutilized subscriptions and consolidation plans, plus they give you leverage when negotiating renewals.

Automated license management

Manual license management for dozens or even hundreds of SaaS apps becomes a logistical nightmare. 

Choose a platform that automates license provisioning and de-provisioning and provides flexible workflows for handling role-based access control. Ideally, it should support user-level license insights so you can assign or revoke licenses based on actual usage data, not guesses.

Customizable security and compliance settings

Security is non-negotiable, and a quality SMP will offer advanced features like automated user access reviews, multi-factor authentication integrations, and support for role-based access control (RBAC). 

Check for tools that perform compliance checks based on regulations specific to your industry (e.g., HIPAA, GDPR, SOC 2). These tools can alert you to potential non-compliant apps in real time.

Strong integrations

A good SaaS management platform should integrate easily with your existing tech stack, including SSO providers (Okta, Microsoft Azure AD), HR software, financial tools, and security platforms. 

Look for platforms with APIs and integration points that pull data from other sources for centralized data management across your SaaS ecosystem.

Bonus features

If your SMP can create role-based application bundles for new employees and then trigger de-provisioning workflows when employees leave, it will massively relieve onboarding and offboarding flows.

Also, look for audit-ready reporting features with historical access logs, usage patterns, and even custom report generation for executive insights.

Zluri

Via Zluri

Zluri is a dedicated SaaS management platform that gives you complete visibility and control across your SaaS stack.

It includes the usual bundle of SaaS management tools: detecting and managing shadow IT, cost reduction and optimization, tools to increase security, and user access governance. 

And you get Zluri’s proprietary AuthKnox system for platform-exclusive features, which visualizes and manages all users, apps, spending, and entitlements in a unified interface. 

The 360-degree SaaS visibility means you control all your apps, such as MDMs, Contracts, IDPs, aHRMS, CASBs, direct apps, and custom apps. You also benefit from its access management suite, which facilitates user zero-touch onboarding.

Key features

• Automate and visualize access reviews, auto-remediate accounts, and compliance reports.

• Discover and consolidate multiple instances of apps across Geos, sub-divisions, and more.

• Combine and control multiple app instances across different tenants with built-in iPaaS.

Pros

• The application discovery process works well.

• It eliminates unused licenses and ensures that resources are always used optimally.

Cons

• Implementation can be a chore if you’re moving from something simpler like Google Sheets or Excel.

• It needs a significant amount of manual reconciliation of user access.

Pricing

• Custom pricing

Josys

Via Josys

Josys prioritizes cost and risk management. It gives you 360-degree control over your most valuable IT assets and lets you easily visualize your SaaS apps, analyze utilization, and automate app provisioning.

The platform intelligently illuminates shadow IT and establishes a complete SaaS inventory while reeling in license overspending to regain control over the IT budget. 

You also get control over role-based access permissions, utilization trends, and device refresh tracking cycles, all in one unified platform. 

Key features

• Connect to an extensive selection of apps and data sources instantly and easily, creating custom views and filters for quick and fast navigation.

• Identify shadow apps and users on your network automatically and establish a complete SaaS inventory.

• Integrate seamlessly with popular enterprise solutions like Adobe Cloud, Google Workspace, DocuSign, AWS, Monday.com, and more.

Pros

• It comes with a polished, slick user interface that is easy to use and intuitive. 

• It lets you see which devices and accounts are connected to specific users from one dashboard. 

Cons

• There is currently no option to check the devices used in the past by the user. 

• The linkage, automation, and interlocking of various tool issuances have scope for improvement. 

Pricing

• Custom pricing

Zylo

Via Zylo

Zylo is an AI-powered platform that bundles comprehensive inventory, license, and renewal management in one platform. 

What about SaaS management? It has that covered as well—AI-enabled categorization and inventory organize all your SaaS and provide you with the control and insights you need to reduce sprawl and risk.

For IT managers, Zylo tracks and controls all licenses and their utilization while eliminating risk-prone blind spots. You can also cut software waste and redundancy while increasing adoption and efficiency in your IT workflow.

Key features

• Consolidate all your SaaS data, from billing terms and entitlements to spending and payments, in a single, centralized platform.

• Get a better, organized overview of your SaaS stack with easy-to-understand dashboards, views, and reports.

• Get centralized contract data and industry-leading SaaS benchmarks right within the platform.

Pros

• The bundled benchmarks are invaluable for cutting costs and staying on top of renewals. 

• It has a dedicated cost-saving module that tracks internal cost reductions at every stage. 

Cons

• Data filtering can sometimes feel cumbersome. 

• The custom field management in Zylo remains a weak point and needs improvement. 

Pricing

• Custom pricing

Productiv

Via Productiv

Productiv combines finance, procurement, and IT management in a centralized SaaS platform. It relies on AI for end-to-end collaborative SaaS visualization around a single source of truth—from new purchase requests to renewals.

You get the usual suite of features, like instant, organization-wide SaaS discovery, AI-powered insights, employee app and feature engagement, and more. The same dashboard lets you set the SaaS app lifecycle stage, metadata, ownership, and governance policies.

The platform integrates with over 12,000 applications. It also facilitates the use of connectors, open APIs, and custom webhooks to discover shadow spend, identify overlap, and reclaim underutilized licenses.

Key features

• Use integrations and connectors to automate app access, request access routing, and renewal proposals.

• Set custom thresholds to remove access or downgrade employee licenses based on app and feature usage.

• Get AI-powered spending decisions with insights from integrated spend, contract, usage, and governance data.

Pros

• The no-code workflow automation is a boon for streamlining organizational processes and reducing manual efforts. 

• It has an accommodating and responsive customer support staff. 

Cons

• Contract sharing across different business units needs to be improved. 

• The level of integration and visibility varies across platforms. 

Pricing

• Custom pricing

Lumos

Via Lumos

Lumos helps centralize the management of both on-premises and cloud applications. The platform is positioned as a unified access platform for IT and security teams to manage all access to apps and data. 

With Lumos, you can centrally manage SaaS access, ensure app compliance, and reduce risk by implementing strict access policies and automations for app usage. 

However, its focus on security-first SaaS management makes it stand out. IT teams get complete control over data sharing, app permissions, and shadow IT detection.

It also excels in identifying high-risk applications and tracking users' behavior.

Key features

• Create a real-time inventory of all SaaS and vendor data and ingest data via your Identity Provider, OAuth tokens, expense software, and email discovery.

• Detect all shadow accounts and get a clear overview of all expensing data.

• Pull data about vendors, apps, access, and usage directly from Lumos into your CMDB via the API.

Pros

• Creating a plain GUI and automating processes like sharing company apps with staff is easy.

• End users, managers, and admins quickly figure out their respective roles in the platform.

Cons

• Some app integrations are not optimized for one-click offboarding processes yet.

• UI and UX elements are sometimes misplaced.

Pricing

• Custom pricing

Torii

Via Torii

Torii is a SaaS management platform built exclusively for IT teams.

The platform promises to reveal up to four times more SaaS apps than you’d typically expect with AI-powered discovery and mapping. And, you can manage your apps effectively with detailed insights on users, usage, and expenses from one unified platform.

It cuts down your IT spending by eliminating unused apps and licenses, consolidating redundant tech, and downgrading underutilized licenses. 

That’s not all, though. Since it's targeted at IT teams, Torii allows comprehensive automation for IT workflows like onboarding and offboarding, license and app optimization, and more. You can also set up real-time event triggers and create risk management workflows linking core IT tools.

Key features

• Integrate key data from core systems by choosing plugins from the plugin marketplace.

• Recover unused licenses automatically and shut down abandoned apps with comprehensive license management.

• Get a comprehensive view of monthly and yearly spending, divided by department, application, and user.

Pros

• The customer support team is readily available and helpful. 

• The management of contract renewals is comfortable and practical. 

Cons

• The platform doesn’t support multiple accounts in a single application. 

• The dashboard cannot be customized as per the company’s branding. 

Pricing

• Basic plan: $2.5/month per employee

• Professional plan: Request for quote

Spendflo

Via Spendflo

Spendflo is a dedicated SaaS spend management solution that introduces seamless intake and vendor management to eliminate the complexities of procurement. It handles SaaS management by providing a unified platform for budget tracking, vendor management, and contract negotiation. 

One of its core strengths is detailed spend visibility, which gives finance and procurement teams access to real-time data on software usage and costs. This curbs excess expenditure by pinpointing which tools are underutilized or redundant.

Spendflo’s contract management capabilities centralize all vendor contracts and renewal schedules in one place, helping reduce the risk of unwanted renewal. 

Key features

• Get automated SaaS stack health reviews with actionable data to de-provision, remove duplicates, and predict price hikes.

• Monitor all procurements and keep track of bottlenecks with the built-in no-code builder.

• Get dedicated help from buying experts with decades of expertise for optimized procurements.

Pros

• Get real-time analytics of SaaS platform usage.

• The account management teams at Spendflo are good with negotiations. 

Cons

• The site may occasionally respond slowly and take a bit to load correctly. 

• More native integrations between Spendflo and third-party apps could be made. 

Pricing

• Starts at $18,000/year

Genuity

Via Genuity

Genuity offers IT and finance teams tools to optimize their software stack and vendor relationships effectively. 

With Genuity, you gain insight into software spending through a suite of analytics that categorizes expenses by vendor, user, and department. The platform also supports ticketing and asset management, making it an all-in-one solution for managing both SaaS subscriptions and hardware resources.

One of Genuity’s underrated features is its focus on procurement with benchmarking, which lets you compare costs and contracts against industry standards. 

Key features

• Get a bird' s-eye view of your SaaS and vendor expenses to manage spending, software usage, contracts, and compliance. 

• Avail end-to-end asset management, including real-time device tracking and condition monitoring.

• Track telecom use by location, service type, and feature.

Pros

• The setup and integration are relatively straightforward. 

• The combination of spend, contracts, and an IT helpdesk is handy for high-traffic environments.

Cons

• It doesn’t let you manage your own SSO, and has no custom domain URL.

• The asset management suite is not dependable enough to use at scale.

Pricing

• Full Genuity Platform: $29.99/month 

Trelica

Via Trelica

Trelica stands out for its user-centric approach to SaaS management. You also get features built explicitly for seamless onboarding and user engagement tracking. 

Unlike its competitors, Trelica lets you visualize application usage at an individual level. Your IT and procurement teams can gauge the essential tools based on actual usage data. 

Trelica’s comprehensive onboarding workflows also allow application access for new users and reduce the time-to-productivity.

Within the dashboard, you get communication channels between IT, procurement, and department heads. This interdepartmental collaboration creates an optimized process for managing SaaS applications throughout their lifecycle.

Key features

• Discover hidden SaaS apps and gain complete control over your SaaS environment.

• Automate provisioning, de-provisioning, and more by leveraging hundreds of app connectors.

• Visualize ROI with a clear view of real-time savings linked back to Trelica workflows.

Pros

• Automated user provisioning and de-provisioning is a boon for organizations.

• The Trellica team maintains excellent post-sales communication.

Cons

• Although implementation is easy, they are limited by what kind of API access the app offers.

• The assessments feature needs some work.

Pricing

• Professional plan: S299/month for 100 employees

• Enterprise plan: Request for quote

Vendr

Via Vendr

Specialized SaaS buying platforms that simplify the process of negotiating, purchasing, and managing SaaS subscriptions under one roof are rare. Vendr is one of them, and it is built for organizations that need to optimize vendor interactions. 

Vendr’s main feature is its negotiation service, where dedicated SaaS buying experts work on behalf of clients to secure competitive rates and discounts from vendors. This negotiation service, combined with data-laden insights, significantly reduces SaaS spending.

Apart from its negotiation prowess, Vendr lets you access exclusive savings from over a hundred seller partners, that too, with a low-price guarantee. You also get real-time spending analysis to track your organizational SaaS expenses and identify potential savings.

Key features

• Enable request submissions by stakeholders and influence spending for software and more from the beginning.

• Use custom intakes and conditional logic to give approvers the necessary information.

• Centralize approvals for each stakeholder and combine communications across Slack, email, and workflow comments.

Pros

• Using Vendr workflows makes it easy to standardize p2p flows for organizations.

• Customizable workflows.

Cons

• The platform has still not matured, and things like navigating multiple workflows need optimization. 

• There is no support for multiple currencies at the moment.

Pricing

• Free basic tier

• Premium Procurement add-on: $3,000/year

• Premium Intelligence add-on: $25,000 - $95,000/year

• Premium Negotiation Support add-on: $10,000/year

Complement SaaS Management Software With Workwize 

Your SaaS management platform will put you in control of the software across the organization. 

But that's not enough. What about the many hardware assets you have? Employee devices? To have a water-tight tech stack, IT teams can't ignore a comprehensive IT hardware solution.

Workwize is your best bet for an IT hardware solution that helps manage devices. But that's not all. Workwize also lets you procure, deploy, retrieve, and dispose of your IT equipment. 

Book a Workwize demo now to see how to make the most of it.