15 Best Employee Onboarding Tools for IT and HR Teams

Why Do You Need Employee Onboarding Tools

Research shows you have just 44 days to make a lasting impression on new hires. As a result, it is essential to consider the importance of a smooth onboarding process.

Poor onboarding can lead to higher turnover, costing organizations between $7,500 and $28,000 per employee. 

Without these tools, onboarding becomes chaotic—leading to frustration, miscommunication, and delayed productivity. 

Read More: 8 Key Steps to Automate the New Employee Onboarding Process

5 Best Employee Onboarding Tools

Here are our top picks for employee onboarding tools, tested and reviewed by our IT and HR experts:

Workwize

Best for: Equipping new hires with laptops and other IT peripherals (in over 100+ countries).

Workwize simplifies IT hardware lifecycle management for global teams with a zero-touch platform.

Easily procure, deploy, manage, retrieve, and dispose of devices through a single, intuitive interface, and make onboarding and offboarding employees a walk in the park.

With suppliers in 100+ countries, Workwize combines IT functions into one platform, eliminating the need for multiple vendors and software.

Workwize key features:

• IT Asset Procurement: Purchase or lease hardware from international or local suppliers. Fast delivery (5-7 business days) and options for customized orders (e.g., CTO models and local keyboard layouts).

• IT Equipment Deployment: Send pre-configured devices directly to employees with all necessary user accounts, permissions, and settings set up.

• IT Equipment Management: Track assets with detailed records and a self-service portal for employees to request items or repairs, integrated with HRIS, MDM, Slack, and other required integrations. Also, get complete inventory visibility with track-and-trace links to monitor asset location and status.

• IT Equipment Retrieval: Seamlessly retrieve assets globally, with secure transportation and real-time tracking, and ensure data security during disposal or redeployment.

• IT Equipment Disposal: Eco-friendly disposal or donation of end-of-life assets, ensuring compliance with local regulations and providing a certificate of data destruction.

Workwize pros

• Automated workflows—from onboarding to offboarding 

• Offers reliable, 24 x7 support for equipment-related issues

• Wide range of hardware assets to pick from

Workwize pricing

• Basic Plan: $8 per seat (+$540 platform fee)

• Professional: $11 per seat (+$540 platform fee)

• Enterprise: Custom pricing

Read The Report: Trend Report: How IT Teams Equip Their Global Workforce

BambooHR

Best for: Small and medium-sized businesses looking for comprehensive HR functions, including employee management, forms, and paperwork

Via BambooHR

Bamboo HR is one of the most popular HRIS platforms in the world, and for good reason. Beyond all technicalities, the tool aims to create a better first week or month for your new hires. 

The platform simplifies all paperwork, one of the biggest onboarding hurdles, with digital forms and signatures, customizable pre-boarding packages, and more. 

BambooHR also lets you quickly deliver customizable, personalized onboarding experiences. With the New Hire Packet Templates, you get to create unique onboarding flows in little time for different job types, departments, locations, and more. 

It also engages your new hires thanks to automatic task assignments, orientations, and team introductions. The Get To Know You emails help build connections while you set up new hires with welcome packages and IT checklists.

Key features

• Customizable offer letter templates

• Pre-assembled digital new-hire packets

• Automated self-boarding checklists

• Digital pre-boarding paperwork and e-signatures

• Post-onboarding new-hire surveys

• Digital document storage and organization

Why it made it to our list

Bamboo HR’s onboarding module lets you customize the onboarding process for each new hire, which is a boon for small and medium-sized businesses. You can break down workflows by job role, department, location, etc.

We also like how simple and easy to use BambooHR is despite its wealth of features. Plus, automation helps streamline task assignments for new hires, managers, and employees.

Pros

• The automatic onboarding feature creates tasks for anyone you want without needing to mess around and makes it easy to ensure employees sign and submit all the required documentation.

• The UI and UX are on point, and accessing any of the commonly used features feels familiar.

Cons

• The PDF search functionality needs to be improved.

• There might be an occasional delay when you try to send documents to employees for them to sign or receive them back.

Pricing

• Custom pricing

Trainual

Best for: Training employees during the onboarding process and learning process management.

Via Trainual

You could probably take a hint from the name: Trainual is a training and learning-focused employee onboarding software that systemizes your onboarding flows and scales as you grow.

Trainual gives your new hires the platform to learn and reference the core processes they will engage in their new roles. All you need to do is document your onboarding process and that’s it. The tool handles the rest of the repeating and scaling up.

The best part is that the platform transforms the usually drab process of getting to know your organization into something fun and engaging. You can document your entire training in bite-sized chunks with embedded videos, graphics, and GIFs. 

That’s not all; Trainual encourages accountability across your organization. How? First, you don’t have to keep bugging new hires about where new hires are at with their training. With e-signatures, AI-generated tests, and completion reports, accountability becomes the norm.

Key features

• Built-in integrations with 1000+ apps

• AI-powered test generation and content creation

• Responsibility delegation and planning module

• Unlimited documentation

• Public content sharing with 700+ content embeds

Why it made it to our list

There is nothing else like Trainual. Sure, you’ll find separate platforms for each of its functions, but not a single tool that does it all while keeping everything centralized. What it does best is help employees learn during the onboarding process itself. 

It is a capable centralized document repository that integrates with your existing tech stack, like BambooHR and QuickBooks. The workflow automation features are a boon. With Trainual, you never have to manually create policies and procedures from scratch, which is also a huge time saver.

Pros

• It is easy to use and professional while having a ‘fun’ aspect to it.

• There is a very helpful and informative community forum dedicated to the platform.

• It makes it really easy to assign content while onboarding or when an employee gets promoted.

Cons

• The reporting system needs improvement, and so does customer support.

• There are occasional glitches with organization charts and drag-and-drop functionality.

Pricing

• For small teams ( 1 to 25 employees): $249/month billed annually

• For medium teams (26 to 50 employees): $279/month billed annually

• Growth plan (51 to 100 employees): $419/month billed annually

• Custom plans available

Enboarder

Best for: Businesses of all sizes looking to create personalized, engaging onboarding workflows prioritizing human connection.

Via Enboarder

Enboarder is a cloud-based onboarding platform that builds connections instead of dealing solely with data and paperwork.

At the core of Enboarder is Connections, a system that helps new employees build genuine connections with managers and teams. Connection cards make this possible; these cards rethink employee profiles by adding authenticity and personality to employee relationship management. 

The tool also lets you connect your employees with people in their circles and help them find mutual affinities and interests. For the fun part, Connection Cards use their human-focused data to build networking games, competitions, scavenger hunts, and more. 

Connections work with Journeys, personalized initiatives that bring your people together into a single, seamless employee experience. Enboarder’s agile, no-code Journey Builder makes this possible.

Key features

• Personalized employee onboarding journeys

• Mobile-first Connection Engine

• Content builder to create web pages, team videos, and interactive communications

• Manager Nudges with pre-written messages 

• Check-in surveys and Enboarder Insights

Why it made it to our list

Enboarder streamlines are onboarding, offboarding, and reboarding. The platform is very versatile; it helps you transition employees at different stages, partners, customers, or any other relevant stakeholders. 

It is clean and modern and does the job without making the process feel robotic. Plus, it has all the features you expect from such an application: device and equipment management, compliance management, automated task notifications, bulk onboarding, and more.

Pros

• The tool interface is quite intuitive and easy to get used to.

• Adding or removing steps in onboarding as per your needs is very customizable and quick.

Cons

• The reporting function needs to be improved with more filters and views.

• There is no CSS integration yet, and it limits some customization.

• Internal changes are not adequately communicated with clients.

Pricing

• Request for quote

Zoom 

Best for: Remote and hybrid teams looking for a virtual orientation platform with an integrated AI-powered workspace.

Via Zoom

You know Zoom as the world’s most popular video conferencing platform. However, it is also a full-fledged AI-powered workspace that can create engaging, interactive experiences to make new hires feel like they’re part of the team from day one. Zoom is the perfect space to conduct orientation sessions, team introductions, and even icebreaker activities, no matter where everyone is logging in from.

It solves one of onboarding’s most significant challenges—making it personal. Zoom tackles that with features like breakout rooms, which are perfect for smaller group discussions or one-on-one mentoring sessions. 

Do you need to walk new hires through company policies or product mentoring sessions? In an informal setting, new hires can meet their teammates, ask questions, and build connections without feeling like another face in a sea of participants. 

Zoom also makes it easy to record onboarding sessions so new employees can revisit key information at their own pace. This is helpful for asynchronous onboarding, where time zones or schedules might prevent everyone from attending live sessions.

Key features

• AI companion assistance throughout the platform

• Immersive View feature

• Multi-language live transcription

• Breakout Rooms

• App marketplace with 1000+ app integrations

Why it made it to our list

We feel that Zoom doesn’t deserve recognition as an employee onboarding tool. The platform is a godsend for remote and hybrid teams; you benefit from in-meeting chats, annotations, document markups, Q&A sessions, high-fidelity stereo audio, and much more.

Cloud recording significantly simplifies session reviews, allowing new hires to revisit important meetings long after they end. This will enable you to give new employees access to other recorded training materials to help them get onboarded faster and more effectively.

Pros

• The built-in calendar integration makes scheduling meetings very easy.

• Employees without Zoom can still join meetings using the meeting link.

• Account setup takes no time, and implementation is easy.

Cons

• The platform is quite resource-heavy, especially on older devices.

• The security features take a bit of extra setup to ensure meetings are fully protected.

• If you cancel your membership, there is no refund option.

Pricing

• Free plan available

• Pro plan: $15.99/month 

• Business plan: $21.99/month

• Business Plus plan: $26.99/month

• Enterprise plan available

Read More: 8 Virtual Onboarding Best Practices for IT Teams

10 More Employee Onboarding Tools 

That’s not all, folks. Here are several other onboarding tools we believe will do the job.

Connecteam

Via Connecteam

If you’re managing onboarding for a deskless workforce, Connecteam might be the right tool.

Designed for mobile-first teams, it excels in the retail, hospitality, and logistics industries. Its onboarding modules are fully customizable, allowing you to create workflows unique to your organizational processes and needs. 

New hires can learn at their own pace with digital training materials, complete quizzes, and communicate in-app. As you'd expect, it automates various parts of the onboarding flow and keeps all your organizational paperwork organized.

Plus, you can add videos, PDFs, and surveys to the onboarding process—perfect for companies that want a fully digital, scalable process that doesn’t overwhelm new hires with information.

Deel

Via Deel

Deel excels in onboarding global hires for seamless payroll processing. 

Welcoming a contractor in France or a full-time employee in India? Deel handles it all with its Global People Platform. It simplifies the paperwork frenzy with automated contract generation, compliance checks, and warrants that you meet local labor laws. 

Deel is built to scale with organizations of all sizes—from small teams to enterprises of thousands. It also lets you run payroll in 100+ countries.

Talmundo

Via Talmundo

Talmundo takes a journey-based approach to onboarding, focusing on pre-boarding, first-day orientation, and early check-ins. It also heavily emphasizes automation. 

It drip-feeds information to new hires so they don’t feel overwhelmed, with tools like digital forms, FAQs, and assigning workplace “buddies.” 

This platform creates a supportive environment where employees feel comfortable and engaged from day one. It’s ideal for companies that want to prioritize employee retention by making the onboarding process warm and thoughtful.

PeopleBox

Via PeopleBox

For organizations that value alignment between individual goals and company objectives during onboarding, PeopleBox is a strong contender. 

It brings personalized learning paths and easy integration with your existing enterprise tools like Slack and Jira to keep everything connected. Add in the ability to track progress and conduct check-ins, and you’ve got measurable onboarding outcomes.

Managers can use its 1:1 meeting features to build rapport with new hires while tracking their progress against OKRs. If encouraging open communication is your priority, PeopleBox has you covered.

Blissbook

Via Blissbook

Blissbook is like the modern-day guidebook for new employees. It makes policies and handbooks less boring—yes, really!

It turns employee handbooks into an interactive online experience accessible 24/7 on any device. It’s suited for companies that want to present their culture and compliance materials in a visually appealing, easy-to-digest way.

Skuad

Via Skuad

Skuad is built for companies expanding globally or hiring remote workers across borders. It supports 160+ countries. 

Its integration with global payroll systems makes it easy to manage compliance while providing country-specific benefits packages. If scaling your workforce internationally is top of mind, Skuad ensures a smooth onboarding experience no matter where your employees are located.

Other important features include compliance monitoring, a cost-to-hire calculator, locally compliant contracts, relevant document collection, and work device issuing.

MyDocSafe

Via MyDocSafe

If paperwork is your onboarding villain, MyDocSafe swoops in like a superhero. This tool specializes in secure document management—it stores and signs contracts, NDAs, tax forms, and other sensitive documents with minimal hassle.

New hires can e-sign everything quickly, and you can automate follow-ups. Plus, its compliance monitoring features ensure you’re ticking all the legal boxes without the hassle. 

If your onboarding process involves a lot of documentation, MyDocSafe keeps things secure and stress-free.

CultureAmp

Via CultureAmp

CultureAmp is designed to create an onboarding experience that feels personal and impactful, regardless of employee role and industry. It sets the stage for a thriving workplace culture.

The tool helps you gather feedback from new hires during their first weeks and months with pulse surveys and engagement tools to fine-tune your process and improve where it matters most. 

The platform also offers tools to help familiarize new employees with your company’s values and culture right from day one. If you’re serious about building a strong connection with your team early on, CultureAmp is an excellent choice.

Namely

Via Namely

Namely brings everything HR-related into one neat platform, and makes onboarding a breeze for both managers and new employees. 

From setting up benefits enrollment to automating workflows for tasks like IT setup or training schedules, Namely handles all the grunt work with minimal intervention. Its standout feature? Integration with broader HR functions like performance reviews and payroll.

What’s great is how intuitive it is—new hires can easily navigate through their onboarding tasks while HR teams get full visibility into progress. Namely delivers for companies looking to streamline onboarding while keeping everything centralized.

Scribe

Via Scribe

Scribe removes the guesswork from training during onboarding by turning processes into easy-to-follow guides automatically. 

The platform lets you show new hires how to complete a task step-by-step without having to write out instructions manually. With Scribe, you perform the task once, and it creates a visual guide for you. 

It suits companies that want to standardize training materials while saving time. Be it walking someone through using software or completing internal workflows, Scribe’s “show, don’t tell” approach turns tasks into polished, shareable instructions.

Onboard and Upward!

Employee onboarding is the foundation of a productive and engaged workforce. 

The tools we have discussed here will help you turn daunting paperwork and awkward introductions into a streamlined, welcoming experience that leaves new hires excited to dive in. 

We recommend you book demos or check out their free versions. Book a Workwize demo now; you’ll never have to fret about employee equipment again.