What is Procurement Software?

Procurement software includes tools to help organizations manage and automate their procurement processes. 

These tools handle everything from purchasing and order management to supplier relationships, inventory tracking, and even contract and invoice management.

They bring all the moving parts of the procure-to-pay cycle into a single, easy-to-access platform. Plus, most procurement tools integrate with your existing ERP system, whether you’re using Oracle, SAP, or another platform.

Why Do You Need Procurement Software?

People new to IT management often think that IT procurement management is just buying software and hardware. Truth is, it’s only a miniscule part of procurement. Procurement is more about how your equip your organization to operate efficiently, securely, and competitively. 

That's where powerful procurement software comes into play. Its many benefits include:

• Cost savings: To identify redundancies, negotiate better contracts, and avoid maverick spending, you need to consolidate your purchasing. By doing so, you also see your spending patterns directly. 

This visibility makes procurement teams accountable and financially disciplined enough to line up purchasing with budget constraints. You also save from more efficient processes and better supplier negotiations.

• Efficiency gains: Manual and paper-based procurement processes are time consuming. Plus, there are greater room for mistakes to creep in. 

Procurement software handles repetitive tasks like creating purchase orders, processing invoices, and talking to vendors. You get accelerated procurement cycles resulting from accurate and consistent processes. 

• Easier vendor management: Arguably the most noticeable convenience feature of these software tools is how they simplify vendor management. They centralize vendor information, track performance metrics, and facilitate easy communication. This is critical in IT procurement where operations rely on quality of goods and timely delivery.

They also:

• Streamline purchasing: Let your teams submit purchase requests digitally and route them for approval automatically. 

• Automate workflows: Route approval requests to the right people and send reminders until action is taken.

• Simplify ordering: Once a request is approved, it generates purchase orders and sends them directly to suppliers.

• Improve supplier communication: Manage all interactions with suppliers in one place, like confirming orders, making changes, or handling cancellations.

• Track inventory: Track stock levels to avoid shortages and monitor deliveries as goods and materials come in.

• Analyze spending: Get real-time insights into your spending patterns, with recommendations to cut costs and boost profits.

• Standardize processes: Make processes consistent across your organization by automating policies and enforcing internal controls.

• Manage contracts: Keep track of supplier agreements and stay updated with your renegotiation deadlines.

Top Procurement Management Tools of 2025

Workwize

(Best for IT equipment procurement and lifecycle management)

Workwize automates the entire lifecycle of your IT assets from procurement to disposal. It lets you buy, lease or rent IT equipment and company swag across the globe from within the Workwize platform. 

Leave the burden of negotiating contracts with multiple vendors or communicating with 10 different vendors upon us. Workwize lets you order a wide range of products (at the best rates) from our network of suppliers across the globe. Got your favorite supplier sorted? We can collaborate with them too—so you can manage IT seamlessly. 

What can you procure? 

• Laptops from all major brands, including high-performance models

• IT accessories (monitors, keyboards etc.)  

• Office Supplies

• Welcome packages and goodies

• Furniture and home office setups 

Key offerings

• Global delivery in just 5-7 days

• Express shipping available in 1-2 days

• Ship directly to employees, offices, or warehouses—wherever you need

• Devices arrive pre-enrolled in your MDM for a seamless setup

• Easy integration with your existing HRIS, MDM, and other tools via API

• Automated onboarding workflows to simplify IT and HR processes

Pricing

• Basic Plan: $8 per seat (+$540 platform fee)

• Professional: $11 per seat (+$540 platform fee)

• Enterprise: Custom pricing

ClickUp

(Best for project management and task automation, with customizable workflows for procurement tracking)

Via ClickUp

ClickUp positions itself as the “everything app for work.” Credit where due, it is a pretty robust productivity platform and CRM, with the brains of modern genAI. As for IT procurement, it boils down to how you put ClickUp’s versatile suite of apps for procurement and inventory management.

For instance, ClickUp’s Mind Maps allow you to visualize the different steps of your procurement process by mapping workflows with drag-and-drop nodes and drawing connections between tasks. 

Several ClickUp Procurement Templates can also help you better coordinate your procurement. These templates come with custom statuses, custom views, and fields that allow you to add supplier information, approval status, requester information, and much more.

Key offerings

• Organize product data in a structured and customizable format with Table View.

• View your inventory information through a personalized interface with custom reporting ability in ClickUp Dashboards.

• Use Procurement and Inventory management templates to monitor stock movements, track changes in inventory, and more.

Pricing

• Free plan available

• Unlimited plan: $10/month 

• Business plan: $19/month

Coupa

(Best for cloud-based spend management and business efficiency)

Via Coupa

Coupa helps you manage a critical part of the procurement process—expenses. It is an AI-driven spend management platform that accelerates sourcing and operations while mitigating supplier risk.

The platform uses intelligently guided sourcing to find flexible, cost-effective suppliers. It can quickly run routine and complex sourcing events with templates and automation tools that helps you get to market quickly. 

Coming to its main attraction, Coupa gives you everything you need to manage direct and indirect spending. You get predictive insights, decisions, and automated actions; combined, this helps you quickly achieve a margin multiplier effect.

Key offerings

• Work efficiently through workflows, quickly retrieve documents, speed up approvals, and get instant answers with Coupa’s Navi AI agent.

• Assess the impact of product launches, identify bottlenecks, and eliminate delays with network optimization.

• Use the low-code process builder to augment your planning and analytics processes.

Pricing

• Custom pricing

Kissflow

(Best for no-code procurement process automation)

Via Kissflow

Kissflow is a source-to-pay procurement platform that promises to adapt to your unique business needs. In addition to supplier, contract, and inventory management, it comes with a strategic sourcing hub, procure-to-pay, spend analytics, invoice automation, and custom integrations with your existing data silos. 

Kissflow can also automate the entire supplier onboarding process. Suppliers and buyers can create catalogs, manage them, create shipping notices and update the PO with the shipping details. 

This platform stands out with its flexibility; its low-code capabilities let you tailor and customize each stage of your procurement process to suit your business needs best.

Key offerings

• Build, automate, and manage business-critical processes without complex code.

• Invite potential suppliers, compare their quotes, and choose from the best.

• Set up custom approval workflows in the centralized contract repository and quickly access all your organizational contracts.

Pricing

• Basic plan: Starts at $1,500/month for 50 users

• Enterprise plan: Custom pricing

Vendr

(Best for SaaS procurement and cost optimization)

Via Vendr

Vendr is a software marketplace. The platform's idea is simple: You see what others are paying for software and can check if you’re getting a fair deal. In some cases, you also get exclusive savings at no additional cost.

Vendr offers a catalog of more than 20,000 software products, from DevOps and data analytics to customer support and HR. If you already have a quote from a vendor, you can upload it, and Vendr will check the price for free in under two minutes.

For more extensive usage, Vendr also offers a Pro variant. This variant provides pricing benchmarks powered by 40,000+ negotiations and over $4 billion in spending. Other features include contract analysis, stack savings review, and experts on demand for personalized advice and better quotes.

Key offerings

• Explore the most extensive SKU-level software pricing data collection for over 275 popular suppliers with Buyer Guides.

• Get strategic negotiation advice on your quotes, proposals, order forms, and contracts.

• Obtain experts' customized analysis of your contract and specific use case.

Pricing

• Free basic usage

• Premium Intelligence: $25,000 to $95,000 per year, depending on employee headcount

• Premium Negotiation: $40,000 to $140,000 per year, depending on employee headcount 

GEP Smart

(Best for unified procurement and supply chain platforms)

Via GEP 

GEP Smart is an AI-powered, unified source-to-pay procurement software that provides you with end-to-end procurement for direct and indirect spend management, bundled in a cloud-native platform. With GEP Smart, you don’t need to look for separate, standalone procurement tools and modules. It utilizes Robotic Process Automation, or RPA, to perform repetitive, conventionally time-consuming tasks. However, expect to pay a hefty sum for all of these combined features.

You can also perform ongoing and ad hoc analysis from the tool itself to better control the critical big data in procurement. The platform easily integrates with SAP, Oracle, JD Edwards, PeopleSoft, and all other major ERP, finance, and accounting systems.

Key offerings

• Understand spend and optimize savings opportunities based on your strategy with spend analysis.

• You can see the impact of your cost-saving initiatives in real time and eliminate redundancy and error from data capture, tracking, and measurement.

• Monitor thousands of suppliers using scorecards, surveys, alerts, status and summary reports.

Pricing

• Custom pricing

Jaggaer

(Best for scalable, modular procurement solutions across industries)

Via Jaggaer

Jaggaer helps organizations optimize their procurement strategy, control spending, and drive compliance. This procurement platform stands out with its intuitive, e-commerce-like shopping experience, which allows employees to easily find and purchase what they need while staying within approved contracts and procurement guidelines.

Jaggaer can slash rogue spending through machine learning-driven automation. It also intelligently promotes internal inventory and preferred suppliers. Moreover, Jaggaer’s sourcing capabilities let you identify and work with the best suppliers using real-time intelligence.

E-procurement is a big highlight of Jaggaer’s offering. The platform provides a modern, AI-driven e-shopping experience where users can browse hosted catalogs, punchouts, and internal inventory—all within a centralized system. 

Key offerings

• Streamline procurement with an e-commerce-like shopping experience that consolidates hosted catalogs, punchouts, and internal inventory.

• Digitize procurement workflows with drag-and-drop form builders and process designers to personalize operations to your organization’s needs.

• Collaborate digitally with suppliers to drive product innovation, reduce costs, and optimize supply networks in real time.

Pricing

• Custom pricing

Procurify

(Best for real-time spend tracking and budget control)

Via Procurify

Procurify automates the procure-to-pay process by consolidating purchasing, accounts payable, and expense management into a single AI-powered platform. You get real-time visibility of budgets and can enforce purchasing policies and manage approval workflows from a single hub.

Procurify’s biggest draw is that it lets you manage the entire purchasing process from request to receipt, with automated requisition workflows, approval routing, and purchase order management. 

Accounts payable automation minimizes errors by capturing invoices through AI and enables easy three-way matching for timely payments. You also get Spending Cards with pre-approved funds so that you can control business expenses without too much manual oversight.

For further efficiency, Procurify supports PunchOut integrations with trusted vendors. Its mobile app features remote end-to-end procurement management remotely with OCR for quick and accurate document processing.

Key offerings

• Automate procure-to-pay workflows and eliminate manual inefficiencies across purchasing, accounts payable, and expense management.

• Use three-way matching to reconcile invoices, purchase orders, and receipts.

• Track business expenses in real-time with pre-approved Spending Cards and detailed reporting.

Pricing

• Custom pricing

Team Procure

(Best for SMBs looking for a no-nonsense procurement solution)

Via Team Procure

As a centralized procurement platform, Team Procure manages purchasing workflows, supplier interactions, and inventory operations by integrating purchase requests, approvals, and order generation into a single system. It also lets you automate custom approval workflows and track request statuses in real-time.

Users can convert approved requests into purchase orders (POs), organize them by project, and track budget alignment. Integrated e-sourcing features allow RFQ management and e-auctions, using a pricing matrix to compare supplier bids.

The platform also supports supplier onboarding, performance tracking via KPIs, and multi-location inventory management with barcode scanning for checkouts. 

Key offerings

• Manage purchase requests by department, budget, and urgency.  

• Monitor budgets versus actual spending per project and analyze spending patterns across departments or categories.  

• Integrate POs and financial data with accounting systems.  

Pricing

• Team Procure Cloud: $250/month (Specifically for SMBs)

• Team Procure Enterprise: Custom pricing

Corcentric

(Best for procurement and accounts payable automation with a focus on working capital optimization)

Via Corcentric

Corcentric is a complete end-to-end accounts payable and accounts receivable procurement solutions company. This tool automates the Procure-to-pay process and integrates your procurement teams with accounts payable to simplify buying, approvals, payments, compliance, and supplier management.

Corcentric integrates data across procurement, sourcing, accounts payable, and other systems, like your ERP, to create a frictionless workflow process. Its catalog management feature integrates internal and external catalog search experiences to keep purchasing on contract.

The tool’s purchasing or requisition experience is noteworthy. It automates the requisition or buying process and workflows while reducing the cost, time, and errors that emerge from paper-based processes with built-in e-invoicing.

Key offerings

• Get the most out of Procure-to-pay technology with P2P transformation services enabled by expert procurement practitioners.

• Optimize governance to improve buyer and supplier user satisfaction.

• Lower costs and improve working capital by enabling the right products and services from reputed suppliers at the best prices.

Pricing

• Custom pricing

Precoro

(Best for centralizing procurement and approval workflows)

Via Precoro

Precoro is a procurement centralization tool. It lets you manage intake, purchasing, and analytics from one centralized hub. It also tracks all your spending and helps you stay within budget. Finally, it helps you with quick and straightforward month-end closes.

It is built to be process-oriented. It gives you the space to gather and process requests, build custom approval logic, manage purchasing documents, and get full control over company spending. 

Unlike some other tools, Precoro is highly adaptable. It takes a one-size-fits-all approach that adapts to your purchasing approach, industry, and company size. You enable just the modules you need, customize document fields, set up criteria-based approval workflows, and design your user roles.

Key offerings

• Add integrations with accounting systems like Xero and QuickBooks.

• Create, collect, and manage any purchase request at any time, and unify all your purchasing activities in one place.

• Customize purchasing workflows and route your documents to the right decision makers to have a clear audit trail.

Pricing

• Core plan: Starts at $499/month billed annually

• Automation plan: Starts at $999/month billed annually

• Enterprise plan: Custom pricing

SAP Ariba

(Best for end-to-end procurement and supply chain collaboration)

Via SAP

SAP Ariba is a popular high-level management software for sourcing and procurement. It’s main focus is helping organizations increase their efficiency and control costs by optimizing the procure-to-pay process. 

Ariba overcomes the biggest challenges in the procurement process. One of them is the principal-agent problem. Conflict of interest emerges when an agent acts on behalf of your organization. The agent might accept bribes or other forms of covert payment to steer a deal toward a particular supplier. 

Ariba gives you rigorous controls, processes, and workflows to avoid problems like this. It also lets buyers proactively formulate an understanding of procurement needs and subsequently create procurement strategies. With Ariba Contracts, you also get a platform to develop and manage contracts. 

Key offerings

• Get a seamless solution for managing invoices and eliminating payment inefficiencies during procurement.

• Automate your payment processes, including electronic payments, detailed remittance statements, a supplier portal, and supplier bank routing information verification.

• Obtain a better understanding of your procurement operations and finances with SAP Spend Analysis.

Pricing

• Custom pricing

Take Control of Your Procurement Operations Before It's Too Late

Procurement bottlenecks are a bigger problem than most realize.

Endless approval chains, manual processes, and disjointed systems often grind operations to a halt. You don’t want to leave your teams frustrated and your goals unmet.

With procurement software, you can overcome these inefficiencies and speed up workflows.

As we move into 2025, the organizations that will soar will ditch outdated processes and welcome smarter, faster, and more collaborative procurement solutions.

Lead the way with a procurement solution of your choice today.