IT Equipment Warehousing Near Your Employees

There are three main options: keep devices in an office or in employees' homes (cheap but untracked), use a general 3PL warehouse (secure but rarely IT-aware), or use an IT equipment warehousing service that wipes, grades and redeploys devices from local stock. Only the third keeps devices tracked, data-safe and ready for your next hire. Workwize runs this as part of the hardware lifecycle, so returned devices go straight from retrieval into storage under your company's stock.

The most cost-effective option is to store them in a local warehouse as buffer stock and redeploy them to new hires. With Workwize, returned devices are retrieved, inspected, graded and securely wiped, then held as your stock. When a hire starts, the device ships from the nearest warehouse, already configured. You decide whether each wiped device goes back into rotation or is resold or recycled, all tracked in the platform.

Every returned laptop that is stored and redeployed is one you don't have to buy again. Storage is billed per asset per month, so you only pay for what's on the shelf, not for space. Devices stay insured and tracked instead of depreciating, unaccounted for, in someone's home. Shipping from local warehouses also cuts cross-border shipping and customs costs.

Yes. Workwize stores spare and returned devices in its warehouses, billed per asset per month, so idle hardware sits in tracked, insured storage instead of depreciating in someone's home. Each stored item is individually serialized and visible in your inventory, ready to deploy when you need it. Storage includes insurance, and you pay only for the specific items held, not for shelf space.

Yes. Workwize warehouses store the full range of IT equipment: laptops, desktops, phones and tablets, larger items like monitors and printers, accessories such as docks, keyboards and headsets, and even office furniture like desks and chairs. Everything is inspected and logged at intake, tracked as your stock in real time, and available to ship to an employee or office whenever needed.

Store returned laptops only after a certified data wipe, grade every unit on intake, log it by serial number, and keep stock close to where your next hires are. Add insurance, track condition over time, and decide up front which grades go back into rotation and which are resold or recycled. Workwize applies this intake process (contents check, damage inspection, condition grading, certified wipe) to every returned device.

At 100 units, you need serial-level tracking, a single intake process and one view of stock by location; a spreadsheet won't keep up. Route every return to a warehouse that wipes and grades on arrival, record each device against its serial number, and set rules for what gets redeployed. Workwize does this automatically: every return is logged by a real logistics event (shipped, delivered, received, wiped), so your stock count stays accurate without manual updates.

IT equipment storage is typically priced per asset per month, with rates varying by item category (a laptop costs far less to store than a desk or monitor) and by region, plus one-off handling fees when items go in or out of the warehouse. For a laptop fleet, storage usually works out to a small monthly fee per device, which is minor next to the cost of replacing hardware that went missing from informal storage. For exact rates across the countries you need, request a quote.

Workwize has secure local warehouses in the EU, UK, US, Canada, Mexico, Brazil, India, Australia, Singapore, South Africa, the Philippines, and Costa Rica. Inbound assets go through a standardized intake: contents check, damage inspection with condition grading, certified data wipe, then storage under your company's stock with real-time visibility in the platform. You can also order new hardware straight into a warehouse as buffer stock.

Yes. Every stored item is serialized and visible in your inventory with its location, condition grade and status, and returns are tracked from pickup to warehouse intake. You can see your full stock position across all locations at any time.